How a Global Oil & Gas Company Simplified Procurement and Strengthened Cost Control

After a corporate consolidation, IT procurement stayed fragmented — divisions buying devices through inconsistent vendors and outdated systems. With no centralized process, spend couldn't be tracked, vendor standards couldn't be enforced, and costs couldn't be allocated. Siloed teams duplicated work, overpaid for equipment, and lost negotiating leverage.

We mapped the full request-to-chargeback journey, exposing both data and cultural gaps:

• Mapped procurement end to end, surfacing where teams had built processes around convenience rather than strategy
• Stakeholder interviews and workflow analysis to define requirements: centralized tracking, vendor standards tied to the Approved Vendor List, accurate chargebacks, and real-time visibility
• Evaluated options against budget and chargeback needs, then chose to build custom on a low-code platform

We built a custom low-code procurement management system and stood up the team to run it:

• Unified procurement requests tracked from submission to fulfillment
• Central inventory management showing device availability and cost
• Chargeback automation for accurate cost allocation to departments
• Performance dashboards with real-time reporting by category, vendor, and division
• A newly formed centralized IT procurement team managing vendor relationships proactively

• 50% cost reduction in year one through consolidation and process efficiency
• 70% projected savings from better vendor negotiation and reduced licensing
• Company-wide spend visibility for leadership
• Transparent chargebacks improving financial accountability across divisions